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Tracking employee vehicles: what you need to know
Employees must be told in advance when a work vehicle is tracked. Here is how to do it properly.
GPS tracking of a vehicle driven by an employee processes personal data (their location). As the employer, you are responsible for making that processing lawful and transparent.
What we recommend
- Inform every employee in writing before tracking starts: what is tracked, why, who sees the data and how long it is kept.
- Track for work purposes only, e.g. vehicle security, route planning, fuel control.
- Do not track outside working hours if the vehicle is also used privately. Use working hours in your alert rules.
- Limit access: only the people who need to see the map and history.
- Keep data only as long as needed and no longer.
Notice template
We prepared an employee notice template you can adapt for your company: Employee notice.
This article is for information and is not legal advice. For your case, consult your lawyer or the Albanian Information and Data Protection Commissioner.